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Temporary Signage

Suggested locations, request procedures, and removal requirements for temporary signage.

Chalking – Chalk-written messages are not encouraged on campus.

(Campus Administrative Policy, Section 184.6.1) In general, Cal Poly does not encourage chalking as a method of communication, due to the negative environmental and resource impacts associated with it. (Removal via washing wastes water and runs the risk of introducing pollutants into the natural storm water removal network of campus streams.) For these reasons, the University encourages members of the campus community to use other, more environmentally friendly modes of expression.

Requests to communicate via chalking will be considered only from members of the campus community (student clubs, state-sponsored student programs and organizations, faculty and staff members, or individual students) and those off-campus individuals or organizations who are co-sponsored by a recognized Cal Poly organization.

Requests to chalk must conform to the following procedures:

  • A request to chalk, including date(s), location, the name of the responsible individual(s) or organization(s) and a commitment to clean and remove the chalking (following university guidelines) must be submitted via an approved e-Plan (for student clubs) or via referral to the University Scheduling Office (for other groups, organizations and individuals).
  • Those who chalk, like those who post temporary signage, are encouraged to identify the organization(s), group(s) or individual(s) responsible for the chalking on the chalk-marked sign.
  • Message content will not be considered in University or ASI reviews of requests to chalk.
  • Only water-soluble chalk may be used.
  • Chalking is permitted only on flat, horizontal, exterior surfaces e.g., sidewalks and plazas – no building surfaces or walls whatsoever.
  • Chalking must not interfere with pedestrian traffic.
  • A five-day maximum duration must be observed.
  • Removal must be scheduled to avoid disruption of campus activities.

Should responsible individual/organization chalk without permission or fail to adhere to the written removal plan, cleanup may be performed by the University and charged to sponsor(s) at the University's discretion.

 

Staked Signs and Sandwich Boards (Non-Commercial) – Standards and location suggestions.

Staked temporary signs do not require approval through the scheduling process. However, the following guidelines apply: Example of staked sign

  • 8.5″ X 11″ signs may be placed on redwood lath stakes.
  • Signs may not advertise events for longer than two weeks.
  • Stakes on lawns will last only until the lawn is mowed.
  • Signs last longer placed in shrub areas.
  • Signs may not be placed on buildings, trees, cars, traffic signs, walls, posts, trash cans, or hillsides.
  • You are encouraged to identify the name of the organization or persons sponsoring the activity on the side of the stake.
  • If the sponsor is not identified on the sign, you must register the sign with Facility Services within 24 hours of posting.

Sandwich board locations must be reserved and approved through the e-Plan process for student clubs or through University Scheduling for all other groups

Guidelines for Sandwich Boards
All non-conforming signs will be removed by Facilities Services.

Sandwich Boards for recurring events

Sandwich Boards for Rush Week and ASI Elections

  • Maximum size for signs is 2′ X 4′.Example of approved sandwich board
  • Signs may not be placed on lawns or shrub areas.
  • Signs may not restrict access to sidewalks, building entrances or handicapped ramps.
  • Signs must be maintained by sponsoring group.
  • Maximum size for signs is 4′ X 4′.Example of approved Rush and election sandwich board
  • Signs may not be displayed longer than 10 days.
  • Signs must be picked up within one day after event ends.
  • Approved locations are the Via Carta Mall at Campus Market, Dexter Lawn, UU Plaza, the Business Building Breezeway, and Ag Circle at Building 10.

 

Other Non-Commercial Temporary Signage – Signs, posters, fliers and banners.

(Campus Administrative Policy, Section 144.6) Temporary non-commercial signage (signs, posters, fliers and banners) may be posted on campus, subject to the following guidelines and limitations:

  • Temporary non-commercial signage shall clearly identify the date of posting. To aid the university in maintaining an uncluttered and attractive campus, the organization or persons responsible for the posting of the signage are also encouraged to identify themselves and provide contact information on the signage. If they choose not to do so, then those posting the signage must register it with Facilities Services within 24 hours after posting it.
  • Temporary signage may not be placed in the following locations:
    • The outside of buildings (walls, doors, windows, roofs, or steps) or interior doors, windows, walls, floors, or ceilings.
    • Trees, poles, traffic signs, trashcans, fences, or hillsides.
    • Obstructing the entrances or exits of buildings or the line of vision to vehicular or pedestrian traffic.
    • On vehicles (without the owner’s permission).
  • The organization responsible for placing temporary signage shall be responsible for its removal no more than two weeks after its posting or, if it is advertising an event, when the event is over. In order to ensure maintenance of an uncluttered, attractive and safe campus, the University otherwise reserves the right to remove temporary signage (non-commercial and commercial) if it is not in compliance with University policy, if it has been posted for more than two weeks, or if the event it advertises has taken place, whichever comes first. Signage may also be removed when damaged, displaced or weathered so that it is no longer readable. Organizations or persons who fail to remove temporary signage in a timely manner may be held responsible for the cost of its removal.
  • Posting of temporary signage is subject to the following additional location-specific guidelines:
    • University Commons – Dexter Lawn and Theatre Lawn (subject to review by Facility Services) and UU Plaza (consistent with University Union Facilities policies).
    • Kiosks – No permission is needed.
    • Residence Halls – Permission is granted consistent with on-campus housing policies.
    • Library, inside bulletin boards – Dean of Library Services’ approval needed, following review for compliance with Library policy.
    • University Union – Permission granted consistent with University Union Facilities policies.
    • Employee Relations Bulletin Boards in Various Buildings – As agreed through collective bargaining and implemented by the Director of Human Resources.
    • In campus buildings other than those referenced above – On public or non-designated bulletin boards, no permission is needed; on department/college bulletin boards, the permission of the appropriate Department Head or Dean is needed, following review for compliance with department/college policy.
    • Temporary signs for student organizations (sandwich boards and signs on lath-sized wood stakes) may be placed on campus lawns or adjacent to pedestrian paths, subject to review by Facility Services for interference with University operations or safety and compliance with specific guidelines regarding size, format, placement, etc. (Consult also ASI policies/codes regarding elections and clubs.)
    • Off-campus individuals or organizations must secure permission to post temporary signage on other than campus public bulletin boards and kiosks, through the University Scheduling Office.

Placement of temporary signage is subject to review by Facility Services for interference with University operations and safety and compliance with specific guidelines regarding size, format and placement. (Any questions about procedures for placement of temporary signage should be directed to Facility Services.)

 

Commercial Signage – Commercial advertising on campus.

(Campus Administrative Policy, Section 144.7) This policy is intended to provide general guidance for development and placement of temporary commercial signage on University properties. The elements of this policy may be amended or augmented in the context of policies and procedures for specific University event venues.

Commercial advertising otherwise consistent with University policy is permitted without prior scheduling or permission on public access bulletin boards and kiosks only.

Otherwise, commercial advertising using temporary signage (signs, posters, fliers, and banners) by University students (or recognized student organizations), employees (or recognized employee organizations), or non-University entities involved as approved co-sponsors of University activities is permitted under the following conditions:

  • Student clubs are required to utilize ASI's e-Plan process to post commercial advertising other than on public display areas.
  • Individual students, state-sponsored student programs and student organizations (other than clubs), faculty and staff individuals and organizations, and off-campus event co-sponsors must work through University Scheduling to post commercial advertisements on other than public display areas.
  • Commercial signage for purposes of advertising may not contain false, misleading, or illegal advertising.
  • All commercial advertising signage shall clearly identify the date of posting and the organization or persons responsible for posting of the signage.
  • The organization responsible for placing temporary commercial signage announcing events shall be responsible for its removal promptly when the event is over.
  • The University otherwise reserves the right to remove all temporary signage (non-commercial and commercial) if it is not in compliance with University policy, if it has been posted for more than two weeks, or if the event it advertises has taken place , whichever comes first.  Signage may also be removed when damaged, displaced or weathered so that it is no longer readable.
  • Organizations or persons who fail to remove temporary signage in a timely manner may be held responsible for the cost of its removal.

Posting of advertisements is subject to the following additional location-specific guidelines:

  • University Commons – Dexter Lawn and Theatre Lawn, subject to Facility Services review; UU Plaza, consistent with University Union Facilities’ policies.
  • Kiosks – No permission needed.
  • Residence halls – Permission is granted consistent with on-campus housing policies.
  • Library, inside bulletin boards – Dean of Library Services approval needed, following review for compliance with Library policy.
  • University Union – Permission granted consistent with University Union Facilities’ policies.
  • Employee Relations Bulletin Boards in Various Buildings – As agreed through collective bargaining and implemented by the Director of Human Resources.
  • Electronic ads, utilizing University Information Technology resources, including ads on Cal Poly Web sites, require prior approval by the Vice Provost/CIO or designee, following review for compliance with University policy.
  • In campus buildings, other than referenced above: on public or non-designated bulletin boards, no permission needed; on department/college bulletin boards, permission of the appropriate department head or dean is needed, following review for compliance with department/college policy.

Temporary signage may not be placed in the following locations:

  • The outside of buildings (walls, doors, windows, roofs, or steps) or interior doors, windows, walls, floors, or ceilings.
  • Trees, poles, traffic signs, trashcans, fences, or hillsides.
  • Obstructing the entrances or exits of buildings or the line of vision to vehicular or pedestrian traffic.
  • On vehicles (without the owner’s permission).

Placement of signage is subject to review by Facility Services for interference with University operations, safety and compliance with specific guidelines regarding size, format, placement, etc.

 

Class Scheduling • 805-756-2461 • classschedule@calpoly.edu
Event Scheduling • 805-756-5550 • events@calpoly.edu

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